Terms & Conditions

Last Updated: January 2026

1. Introduction

1.1 These Terms and Conditions (“Terms“) govern the use of the Software provided by Aidos Limited (“Aidos“, “we“, “us“, or “our“), a company registered in England and Wales under company number 16574297 with its registered office at 1st Floor Prospect House, Rouen Road, Norwich, Norfolk, NR1 1RE.

1.2 Our Software uses artificial intelligence to replace real faces in images with AI-generated faces to protect individual identities, primarily for educational institutions such as schools.

1.3 By using the Software, you agree to be bound by these Terms. If you do not agree to these Terms, you must not use the Software. You must not use the Software or Beta Software if you are an individual or consumer.

2. Definitions

2.1 “Beta Licence” means a licence of the Aidos Software granted to the Client to use and evaluate the Software and provide beta testing feedback to Aidos.

2.2 “Beta Software” means a beta version of the Software licensed under these Terms.

2.3 “Content” means any images, data, or materials uploaded to the Software by the Client.

2.4 “Output” means the modified images or results generated by the Software.

2.5 “Personal Data” has the meaning given under the UK GDPR.

2.6 “Software” means Aidos’ proprietary AI-driven safeguarding software.

2.7 “Trial Period” means the agreed duration of the Beta Software trial period.

2.8 “you“, or “your” means the educational institution or business entity using the Software.

3. Interpretation

3.1 A reference to a statute or statutory provision is a reference to it as amended or re-enacted. A reference to a statute or statutory provision includes any subordinate legislation made under that statute or statutory provision, as amended or re-enacted.

3.2 Any words following the terms including, include, in particular, for example or any similar expression shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms.

3.3 A reference to writing or written includes email.

3.4 A reference to a company shall include any company, corporation or other body corporate, wherever and however incorporated or established.

3.5 A reference to a holding company or a subsidiary means a holding company or a subsidiary (as the case may be) as defined in section 1159 of the Companies Act 2006.

3.6 Any obligation on a party not to do something includes an obligation not to allow that thing to be done.

4. Use of the Beta Software

4.1 Subject to these Terms, Aidos grants you a personal, non-exclusive, non-transferable and revocable license to use the Beta Software during the Trial Period (“the Beta Licence“).

4.2 Eligibility: You warrant and represent to Aidos that you are a legally recognised entity with authority to enter into these Terms and use the Beta Software and that the person accepting these Terms is duly authorised to do so on your behalf.

4.3 Permitted Use: You may use the Beta Software only for the lawful intended purposes for which the Software has been made available by Aidos, and in accordance with these Terms and applicable laws.

4.4 You must not, and shall not procure or permit any third party to:

a) use the Software to process Content that is unlawful, defamatory, obscene, or infringes third-party rights;
b) upload images of individuals to the Software without a lawful basis under UK GDPR (e.g., consent or legitimate interests);
c) use the Software in a manner that violates safeguarding obligations (e.g., inappropriate use of images of minors);
d) attempt to de-compile, reverse compile, disassemble, reverse engineer or otherwise reduce to human-perceivable form all or any part of the Software;
e) attempt to copy, modify, duplicate, create derivative works from, frame, mirror, republish, download, display, transmit, or distribute all or any portion of the Software (as applicable) in any form or media or by any means;
f) via the Software, access, store, distribute, upload, or transmit any any thing or device (including any content, software, code, file or programme) which:

(i) is unlawful, illegal, defamatory, harmful, obscene, discriminatory, or otherwise may cause damage or harm to any person or property; or
(ii) may adversely affect the operation of any computer software, hardware, network, equipment or any other service or device, or the operation of any programme or data, or the user experience of Aidos’ other clients.

4.5 Responsibility for Content and Output: You acknowledge that the Content and Output are your sole responsibility. Aidos does not have access to, or any control over, the Content or Output and is not responsible for them in any way. The Software provides you with complete control over the Content and Outputs, which remains your sole responsibility.

4.6 Security of Content: Whilst Aidos has implemented security measures designed to reduce the risk of unauthorised access to the Content, Aidos makes no warranties or guarantees regarding the absolute security of the Content. You are responsible for maintaining the confidentiality of account credentials and for all activities under your account. Aidos strongly encourages you to delete Content from the Software immediately upon an Output being generated. To the fullest extent permitted under these Terms and applicable law, Aidos shall not be liable, responsible or held accountable for any:

(a) unauthorised access to, disclosure of or use of the Content;
(b) data breaches or security incidents involving the Content;
(c) loss, corruption or retention of the Content;
(d) consequences arising from the Client’s failure to delete the Content promptly; or
(e) third-party claims related to retention or disclosure of the Content.

4.7 Fees: Aidos shall charge you monthly or annual fees depending on your subscription. All fees or instalments of fees are due in full immediately. Any fees paid in advance are non-refundable in the event that you cancel your subscription before the end of the Trial Period.

5. Beta Licence Expiry

5.1 The Beta Licence and these Terms will continue until the end of the Trial Period, unless Aidos suspends or terminates your access to the Software earlier on written notice for breach of these Terms or for non-payment.

5.2 Upon termination, expiry or suspension, as applicable, all of your rights to use the Beta Software under the Beta Licence and these Terms will terminate, and you must cease using the Software in its entirety with immediate effect, subject to the below provision. Your access to the Content will end 30 days from the termination date and you are solely responsible for downloading or retrieving all Content before this. You may continue to use any results validly derived from the Beta Software prior to termination or expiry of the Beta Licence or these Terms, subject always to the continuing effect of clause 6.

6. Disclaimer and Liability

6.1 You acknowledge and accept that:

(a) the Beta Software is not complete and has not been commercially released by Aidos;
(b) the Beta Software is not fully functional and may contain flaws and defects that may impact the operation of your other software and systems;
(c) Aidos has the sole discretion as to whether to terminate the Beta Licence at any time during the Trial Period;
(d) you assume sole responsibility for the use of the Beta Software;
(e) all warranties, representations, conditions and all other terms of any kind whatsoever implied by statute or common law relating to the Beta Software are, to the fullest extent permitted by applicable law, excluded from these Terms; and
(f) the Beta Software is made available to you on an “as is” basis.

6.2 You agree that the disclaimers in this clause 6 are reasonable in the context of the Beta Licence and the Beta Software.

6.3 Aidos may release correction patches or version upgrades for the Software from time to time, and will use reasonable endeavours to notify you in advance before starting work to install any such patches or upgrades. You acknowledge that prior notification may not be possible in all circumstances due to the trial nature of the Beta Software and further that Aidos is not liable for any lack of availability of the Beta Software or loss, damage, corruption or unavailability of your data.

6.4 The Software is provided “as is” and “as available” without warranties of any kind, express or implied, including fitness for a particular purpose or non-infringement.

6.5 To the maximum extent permitted by law, Aidos shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, data, or goodwill, arising from your use of the Software.

6.6 Aidos’ total aggregate liability to you arising in connection with the grant of the Beta Licence and use of the Beta Software shall be limited to the total fees paid by you to Aidos during the Trial Period.

6.7 Nothing in these Terms excludes liability for:

Death or personal injury caused by Aidos’s negligence.
Fraud or fraudulent misrepresentation.
Any liability that cannot be excluded under UK law.

6.8 You agree to indemnify and hold Aidos harmless against any claims, damages, losses, or expenses arising from your use of the Software, including breaches of data protection or safeguarding laws, or third-party intellectual property claims arising from the Content or Outputs, or your breach of these Terms.

7. Feedback

7.1 You will provide prompt feedback to Aidos regarding the operation or use of the Beta Software whenever and in whatever reasonable format it is requested.

7.2 It is acknowledged and agreed that Aidos may use, disclose, reproduce, license, distribute and otherwise commercialise such feedback, and you hereby grant to Aidos all required licences and the associated intellectual property rights to allow Aidos to do so.

8. Ownership

8.1 Software and Beta Software Ownership: You acknowledge and agree that Aidos and/or its licensors own all intellectual property rights in the Software and Beta Software. Except as expressly stated herein, these Terms do not grant you any rights to, under or in, any patents, copyright, database right, trade secrets, trade names, trade marks (whether registered or unregistered), or any other rights or licences in respect of the Software or Beta Software.

8.2 Content Ownership: You retain ownership of the Content but grant Aidos a non-exclusive, worldwide, royalty-free license to use, process, and modify the Content solely to provide the Software and Beta Software, and to generate the Output.

8.3 Output Ownership: You own the Output generated by the Software, subject to applicable law and third-party rights. Aidos does not claim any ownership of the Output.

8.4 Creative Commons License CC0 1.0 Universal: The Software and Beta Software incorporates a deep learning model to automatically generate the Outputs that are derived from the Content. The deep learning model has been released under a permissive license, a copy of which is available here: https://stablediffusionweb.com/license.html. Your attention is particularly drawn to Section III, paragraphs 4 and 5.

8.5 Third-Party Claims: You are responsible for ensuring that use of the Software and Output does not infringe any third-party intellectual property rights.

9. Client Data

9.1 Aidos will not back up, export, extract or restore any of the Content.

9.2 Aidos will delete any Content containing personal data in accordance with the Data Processing Addendum (DPA) at Schedule 1, unless required to retain it by law.

9.3 Aidos shall not use your data or the Content to train, refine, or improve the AI engine used in the Software.

9.4 Each party shall comply with their respective data processing duties set out in the DPA in Schedule 1.

10. No Partnership or Agency

10.1 Nothing in these Terms is intended to, or shall be deemed to, establish any partnership or joint venture between the parties, constitute any party the agent of another party, or authorise any party to make or enter into any commitments for or on behalf of any other party.

10.2 Each party confirms it is acting on its own behalf and not for the benefit of any other person.

11. Force Majeure

Aidos shall not be liable for failure or delay in performing its obligations under the Terms due to events beyond its reasonable control, such as cyberattacks or natural disasters.

12. General

12.1 Assignment and other dealings. Neither party shall assign, transfer, mortgage, charge, subcontract, declare a trust over or deal in any other manner with any of its rights and obligations under these Terms.

12.2 Entire agreement.

(a) These Terms, together with the DPA, constitute the entire agreement between the parties and supersedes and extinguish all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.

(b) Each party agrees that it shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in these Terms. Each party agrees that it shall have no claim for innocent or negligent misrepresentation or negligent misstatement based on any statement in these Terms.

12.3 Variation. Aidos may vary these Terms on 30 days’ written notice to you. Continued use of the Software by you shall constitute acceptance of the varied Terms. No other variation of these Terms shall be effective unless it is in writing and signed by the parties (or their authorised representatives).

12.4 Waiver. No failure or delay by a party to exercise any right or remedy provided under these Terms or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.

12.5 Severance. If any provision or part-provision of these Terms is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of these Terms.

12.6 Notices.

(a) Any notice or other communication given to a party under or in connection with these Terms shall be in writing, addressed to that party at its registered office or such other address as that party may have specified to the other party in writing in accordance with this clause, and shall be delivered personally, or sent by pre-paid first class post or other next working day delivery service, commercial courier or email.

(b) A notice or other communication shall be deemed to have been received: if delivered personally, when left at the address referred to in clause (a); if sent by pre-paid first class post or other next working day delivery service, at 09:00 am on the second Business Day after posting; if delivered by commercial courier, on the date and at the time that the courier’s delivery receipt is signed; or, if sent by email, one Business Day after transmission.

(c) The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action.

12.7 Third party rights. No one other than a party to these Terms shall have any right to enforce any of its Terms.

12.8 Governing law. These Terms and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the law of England and Wales.

12.9 Jurisdiction. Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these Terms or its subject matter or formation.

12.10 Contact. For questions or complaints, contact us at aidos@aidosprotects.com.

Schedule 1

Processing of Personal Data

Definitions

1.1 In this Schedule 1:

(a) Controller, Data Subject, International Organisation, Personal Data, Personal Data Breach, Processor and processing shall have the respective meanings given to them in applicable Data Protection Laws from time to time (and related expressions, including process, processed and processes shall be construed accordingly);

(b) Data Protection Laws means, as binding on either party in relation to the Software:

(i) the GDPR;

(ii) the Data Protection Act 2018;

(iii) any laws which implement any such laws; and

(iv) any laws that replace, extend, re-enact, consolidate or amend any of the foregoing;

(d) Protected Data means Personal Data received from you or on your behalf in connection with the performance of Aidos’ obligations under these Terms; and

(e) Sub-Processor means any agent, subcontractor or other third party (excluding its employees) engaged by Aidos for carrying out any processing activities on your behalf in respect of the Protected Data.

Compliance with Data Protection Laws

1.2 The parties agree that you are a Controller and that Aidos is a Processor for the purposes of processing Protected Data pursuant to these Terms. You shall at all times comply with all Data Protection Laws in connection with the processing of Protected Data. You shall ensure all instructions given by it to Aidos in respect of Protected Data (including the terms of these Terms) shall at all times be in accordance with Data Protection Laws.

1.3 Aidos shall process Protected Data in compliance with the obligations placed on it under Data Protection Laws and the terms of these Terms.

Instructions

1.4 Aidos shall:

(a) only process the Protected Data in accordance with this Schedule and Appendix (including when making any transfer to which paragraph 1.10 relates), except to the extent:

(i) that alternative processing instructions are agreed between the parties in writing; or

(ii) otherwise required by applicable law (and shall inform you of that legal requirement before processing, unless applicable law prevents it

doing so on important grounds of public interest); and

(b) if Aidos believes that any instruction received by it from you is likely to infringe the Data Protection Laws it shall promptly inform you and be entitled to cease to provide the Software until the parties have agreed appropriate amended instructions which are not infringing.

Security

1.5 Taking into account the state of technical development and the nature of processing, Aidos shall implement and maintain appropriate technical and organisational measures to protect the Protected Data against accidental, unauthorised or unlawful destruction, loss, alteration, disclosure or access.

Sub-processing and personnel

1.6 Aidos shall:

(a) not permit any processing of Protected Data by any agent, subcontractor or other third party (except its or its Sub-Processors’ own employees in the course of their employment that are subject to an enforceable obligation of confidence with regards to the Protected Data) without your authorisation;

(b) prior to the relevant Sub-Processor carrying out any processing activities in respect of the Protected Data, appoint each Sub-Processor under a written contract containing materially the same obligations as under this schedule (including those relating to sufficient guarantees to implement appropriate technical and organisational measures) that is enforceable by Aidos and ensure each such Sub-Processor complies with all such obligations;

(c) remain fully liable to you under these Terms for all the acts and omissions of each Sub-Processor as if they were its own; and

(d) ensure that all persons authorised by Aidos or any Sub-Processor to process Protected Data are subject to a binding written contractual obligation to keep the Protected Data confidential.

Assistance

1.7 Aidos shall (at your cost):

(a) assist you in ensuring compliance with the Client’s obligations pursuant to Articles 32 to 36 of the GDPR (and any similar obligations under applicable Data Protection Laws) taking into account the nature of the processing and the information available to Aidos; and

(b) taking into account the nature of the processing, assist you (by appropriate technical and organisational measures), insofar as this is possible, for the fulfilment of the Client’s obligations to respond to requests for exercising the Data Subjects’ rights under Chapter III of the GDPR (and any similar obligations under applicable Data Protection Laws) in respect of any Protected Data.

International transfers

1.8 Aidos shall not process and/or transfer, or otherwise directly or indirectly disclose, any Protected Data in or to countries outside the United Kingdom or to any International Organisation without the prior written authorisation of the Client.

Audits and processing

1.9 Aidos shall, in accordance with Data Protection Laws, make available to you such information that is in its possession or control as is necessary to demonstrate Aidos’ compliance with the obligations placed on it under this schedule and to demonstrate compliance with the obligations on each party imposed by Article 28 of the GDPR (and under any equivalent Data Protection Laws equivalent to that Article 28), and allow for and contribute to audits, including inspections, by you (or another auditor mandated by you) for this purpose (subject to a maximum of one audit request in any 12 month period.

Breach

1.10 Aidos shall notify you without undue delay and in writing on becoming aware of any Personal Data Breach in respect of any Protected Data.

Deletion/return

1.11 On the end of the provision of the Software relating to the processing of Protected Data, at your cost and option, Aidos shall either return all of the Protected Data to you or securely dispose of the Protected Data (and thereafter promptly delete all existing copies of it) except to the extent that any applicable law requires Aidos to store such Protected Data. This schedule shall survive termination or expiry of these Terms.

Client Responsibilities

1.12 You warrant that you have:

(a) Obtained all necessary consents or lawful bases for uploading Content containing personal data (e.g., images of students, staff, or others).

(b) Complied with safeguarding and data protection laws, including obtaining parental consent for images of minors where required.

Data Anonymisation

1.13 The Software is designed to anonymise identifiable faces in images. However, you acknowledge that no technology guarantees complete anonymisation, and use of the Software is at your risk.

Data Security

1.14 Aidos implements appropriate technical and organisational measures (e.g., encryption, access controls) to protect personal data. You are responsible for ensuring its own systems are secure when accessing and using the Software.

Appendix

Data processing details

Subject-matter of processing:
The provision of our AI-driven software for the anonymisation of images (Software)

Duration of the processing:
For the duration of the Client’s paid subscription or Trial Period, as applicable.

Nature and purpose of the processing:
Processing as reasonably required to provide the Software to the Client.

Type of Personal Data:
[Names, titles, position, e-mail addresses, phone numbers]

Categories of Data Subjects:
Client students, parents, employees and other data subjects whose images are captured by the Client.

Special categories of Personal Data:
None.